Step 5: Administrative support
Contact the Faculty Office early in the process to plan and discuss project needs of administrative support and availability of administrative staff. Preferably, this is done already when developing the proposal in order for the Faculty Office to meet the need in time.
Also, some funders provide the possibility to apply for funding for administrative staff (see section about Project budget). Do not hesitate to contact the Faculty Office even if the project is already granted.
The extent of administrative tasks within a project varies depending on scope, content and funder. As project manager, you might consider administrative support to assist you in for instance:
- Keep track of funder’s administrative rules, terms and conditions
- Plan, implement and monitor the administrative processes of the project
- Monitor deadlines and progress of deliverables and milestones
- Monitor use of personnel resources (administer time reports if applicable)
- Compiling administrative (non-research related) deliverables
- Support during internal and external reporting such as collecting and compiling required information
- Meeting preparations and meeting minutes
- Organization of workshops and Conferences.
For more information, please contact the Faculty Office.