Step 5: Financial support

Contact the financial officer at your department when you have been awarded research funding. A copy of the official decision from the funder is needed to create the necessary project accounts in the finance system.

Points to discuss with your financial officer at the start of the project:

  • Distribution of duties: financial officer and project manager.
  • The funder’s terms and conditions; eligible costs and obligations to the funder
  • Reporting obligations and financial claims: when and how should these be lodged? Should the project manager submit an activity report before claiming expenses?
  • Project and activity numbers (account numbers) are created as needed for accounting purposes.
  • Are goods and services to be procured through a tender process? Important to make an early contact with the University´s purchaser.
  • Re-budgeting: Should the application budget be adjusted in the light of changed circumstances?
     
  • Decide on procedures and templates for time reporting, if required.
     
  • You should know about other important university policies: